Service 01
Process digitalization
We take a circuit that today lives in paper, spreadsheets and email and turn it into a digital process: structured data, named owners, full history and visible deadlines.
Services
Does any of this sound familiar?
- Documents signed on paper, scanned, then filed in a folder nobody can search.
- Internal requests made by email, with no way to know who approved what.
- Spreadsheets with different versions living on three different computers.
- Records filled in by hand in the field and retyped at the end of the day.
- Compliance deadlines met in a panic because the information is scattered.
What we implement
We choose tools based on your context and on what you already pay for. We do not sell licences you do not need.
Document management and digital archiving
Folder structure, naming, permissions, versioning and full-text search. Documents found in seconds, with a history of who changed what.
Deliverables
- Document map by area
- Migration and clean-up of the existing archive
- Retention and access policy
Approval workflows
Purchase requests, expenses, leave, awards and contract changes with a defined circuit, reminders and a record of every decision.
Deliverables
- Approval circuit design
- Implementation with notifications
- Pending-items dashboard per owner
Digital signature
Contracts, proposals and internal documents signed digitally with legal validity — no printing, no scanning.
Deliverables
- Signature level matched to the risk
- Ready-to-use document templates
- Training for sales and admin teams
Forms and field data capture
Site records, maintenance checklists, inspections and visit reports filled in on a phone, with photos and location, flowing straight into your systems.
Deliverables
- Mobile forms designed with your team
- Offline operation where needed
- Integration with the ERP or database
E-invoicing and compliance
Issuing, receiving and archiving electronic invoices and related obligations as a stable process instead of a month-end scramble.
Deliverables
- Compliance gap assessment
- Automated issuing and archiving
- Obligation checklist by deadline
What changes in practice
Seconds
to find any document
100%
of approvals recorded and dated
Zero
manual hops from paper to system
Audit
ready without weeks of extra work
How we work
A predictable path, from diagnosis to a measured result.
We work in short cycles. Every phase has concrete deliverables and a clear decision at the end — you can stop at any point.
Frequently asked questions
We have years of paper archives. Do we have to scan everything?
No. We typically digitalize what is still active and what you are legally required to keep, then set a clear rule for the rest. Scanning everything is expensive and rarely pays off.
Is digital signature legally valid?
Yes. In the EU it is governed by eIDAS, and equivalent frameworks exist in the US and UK. There are several signature levels and the right one depends on the document type and the risk involved. We help you pick the right level without paying for more than you need.
Can we use the Microsoft 365 tools we already pay for?
Often yes, and that is our first option when it fits. Many SMBs pay for licences with capabilities that were never configured.
Let us look at one of your processes.
Pick the process that hurts most. In a 30-minute conversation we will tell you what can be automated, the effort involved and the return you should expect.